A job description states the job responsibilities, requirements, and skills needed to succeed in a certain role within a company. Job descriptions allow applicants, employees, and employers to understand what a role will provide to the company.
Job descriptions are important, not only for employees and applicants but for regulatory compliance and internal programs. Employers must stay compliant with the Americans with Disabilities Act (ADA) and the Fair Labor Standards Act (FSLA).
The Americans with Disabilities Act
The ADA prohibits discrimination based on disability. The act states that an individual with disabilities must be able to perform all essential functions of the job, with or without reasonable accommodations. Detailed job requirements allow the employer and employee to discuss what accommodations could be made to help them perform their job duties. It is important that employers accurately state the essential job functions required by each position to avoid conflict with the ADA.
The Fair Labor Standards Act
The FLSA establishes minimum wage, overtime pay, record-keeping, and youth employment standards. This act states that certain jobs are exempt from the FLSA. Because of this, it is essential that job descriptions accurately describe the work that will be performed.
Job descriptions also help to determine if someone is exempt from rules and regulations under the Fair Labor Standards Act. Workers who are in “executive” positions can occasionally be exempt from the FLSA. For example, if the job description states that the employee manages a “recognized department or subdivision” and supervises at least two other full-time employees, they could be exempt. It is sometimes possible to exempt certain employees under the “administrative” exemption. This exemption involves these employees to use their own judgment and discretion about “matters of significance.” For these reasons, using the correct wording in the job description is extremely important.
Additionally, a job description must also describe the minimum qualifications needed to properly carry out all job duties. For example, a college degree, or any other required certifications. Your company may also require something as simple as good attendance and the ability to get along with others. Above all, having these qualifications in writing allows you to hire the right people without running into discriminatory issues.
The Importance of Quality Job Descriptions
Aside from regulatory compliance, job descriptions can help a company with internal support. Descriptions help applicants know if a job is right for them and helps recruiters match potential employees to the job. Job descriptions are also a great tool to understand your role within the company and aid with individual career development.
Do you have up-to-date and in-depth job descriptions? Call Zetter HealthCare at (717) 691-6768.
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